Introduction
Vakanta AB, reg. nr. 556932-3081, (below “Vakanta”, “we,” “us” or “our”) is a supplier of an Internet-based service platform (the “Vakanta Platform”) for administration and ordering of consultancy services (“Consultancy Services”), with functionality for ordering, offering, agreeing, administrating, and making payments in relation to such Consultancy Services. For this purpose, Vakanta enters into agreements with both purchasers (“Purchasers”) and suppliers (“Suppliers”) of such Consultancy Services (jointly referred to below as “Clients”).
In connection with our supply of the Vakanta Platform, we will process certain personal data in relation to the Client’s contact persons and/or users of the Vakanta Platform. We will also process certain personal data in relation to the individual consultants, who are offered and/or provided by a Supplier for performance of Consultancy Services under agreed assignments (“Consultants” and “Assignments”, respectively). Further, we will also process personal data in relation to certain other purposes as described herein.
This privacy policy describes how we will process your (“you,” or “your”) personal data for the above-mentioned purposes, when we act as a data controller under applicable data privacy legislation (the EU General Data Protection Regulation 2016/679, “GDPR”, and other applicable data privacy laws), meaning that we will determine the purposes and means of the processing of your personal data.
In connection with our supply of the Vakanta Platform, we will also process certain additional personal data relating to Consultants as provided to us by the Client for processing in the Vakanta Platform, such as work resumes for the Consultants. The Client is the data controller for such additional personal data relating to Consultants, and we will process such personal data on behalf of the Client as a data processor under applicable data privacy legislation, in accordance with the Vakanta Data Processing Terms (the “Data Processing Terms”), which form part of our agreement with the Client. If you have questions or concerns in relation to such personal data, we will direct you to the relevant Client for further handling.
When and what personal data do we process?
We will collect personal data from you when:
- You sign up and/or register as a contact person and/or user, acting as representative of the respective Client, for access and use of the Vakanta Platform,
- You report incidents or submit other support requests to us in relation to the Vakanta Platform,
- You, as a Consultant, is offered and/or provided by a Supplier for performance of Consultancy Services under agreed Assignments,
- We store agreements relating to Assignments in the Vakanta Platform,
- You visit our website or use the Vakanta Platform, by our use of cookies,
- You sign up for marketing or newsletters, or otherwise contact us, or if you represent a potential Client whom we may contact for marketing purposes.
- We may also collect personal data from public registers, e.g. to supplement and verify the above personal data.
- The personal data we will collect may include:
- Your name, address, telephone number and e-mail address,
- IP address, when visiting our website or using the Vakanta Platform,
- For Consultants, personal identity number (see below)
Purpose, legal ground and storage period
We will only use your personal data for the purposes and on the legal grounds set out below. Further, we will only use your personal data during the period set out under “Storage period”, after which period your personal data will be erased.
a) Signing up for use of the Vakanta Platform
Purpose of processing: When you sign up and/or register as a contact person and/or user, acting as representative of the respective Client, for access and use of the Vakanta Platform, we process your personal data in order to (i) manage, administrate and fulfil our agreement with the Client, (ii) provide customer services, (iii) administrate the Client’s customer profile, and/or (iv) our internal business purposes, including follow-up and carrying out of analyses of use of the Vakanta Platform, and making further development of the Vakanta Platform for the benefit of our Clients.
Categories of personal data: The personal data included in the processing are your name, address, telephone number and e-mail address.
Legal ground for processing: The processing is necessary for the purposes of our legitimate interests to administrate the agreement with the Client, to supply the Vakanta Platform and to handle related matters.
Storage period: We will process your personal data during the term of our agreement with the Client. We may store the personal data for a longer time period if so required under applicable law (e.g. the Swedish Accounting Act) or if neces